Check-In Labels

If you are using the TouchPoint Check-In software you will probably want to print labels for those checking in, especially if you are using it for children. Labels for children are an added layer of security. A parent will be required to show the Security Label in order to pick up his child. The Security Label must match the security code on the child’s label.

Printing labels works for both PC Check-In and Mobile Check-In.

You control how many labels print per child, whether or not you want labels for leaders, and more. This is set on each organization.

Security
Check-In is designed so that a parent must present the security label in order to pick up their child. We do not print the child’s name or location of the classroom on this label. That is to prevent a stranger from finding a dropped label and use it to pick up a child. We do, however, print a Location Label for guests. This is for the parent to keep, so they know the location of their children. It should be kept separate from the security Label. When a family checks in at the same time, all the children will have the same security code on the label they will wear, and it will match the code on the security label.

Note

If you prefer to print individual security labels for each child, instead of one per family, you have the option to do that. There is a flag you can set when you start up check-in.

Alternate Security Label Format

If you prefer to use a 4-digit code on the Security Label instead of the standard format that is 3 characters, with at least 1 number and 1 letter, you can add the following Setting to your database with the value equal true. This will produce a 4-digit Security Code. Some notification systems require all numbers in order to display an on-screen message during the worship service. In that case, you will definitely want to use the 4-digit code.

Setting: UseFourDigitCodeForSecurity

Label Descriptions and Samples

These examples below display the 2 x 3 inch labels first, followed by the 1 x 3 inch labels. If you ever need to restore your labels to the default settings, you can do that. The instructions are in the article Check-In Label Codes. Note that the name in parentheses below is the name of the corresponding label code. 100 denotes 1-inch labels; 200 denotes 2-inch labels

By default, the child label does not print the child’s allergy. We have a report that we encourage you to put in the classroom that gives the child’s medical information as well as the parent’s contact info. However, if you use 2-inch labels and want to print the entire allergy on the Child (Main) Label, you can reconfigure that.

Setting: No Security Label Required

Wherever we mention Security Labels below, this applies to every organization unless it has the setting No Security Label Required selected.

Exceptions

If a class member or a guest is 13 years old or older, the security code will not print on the label, even if the class requires a Security Label. This means that the labels for adult (and teen-aged) teachers and members will look more like a name tag, containing just the person’s name.

However, if the person does not have a date of birth on his record his labels will always print as a child label. The label will have “Wear this label” printed on it.

If the organization has the box No Security Label Required selected in the Settings, the Security Label will not print for that child. However, if another child in the family is checking into an organization that does require a Security Label, one will print.

Just remember this…

When there is no date of birth on a person’s record the age will be 0. Therefore, the person is treated as a child in regard to Check-In labels.

All teenagers and adults (with a DOB on their records) will have only a name tag style of label printed. This will have both the first and last names printed in large type and nothing else on the label. If the person is a Guest, the word ‘guest’ will display at the bottom of the label.

Member Labels

Security Label (Security~100; Security~200)

One of these will print for each family (parents). The label will contain a three-character security code along with the date on the left and right side of the label with a line between. This gives parents the option of tearing the label in half, so each of them can retain one.

http://files.tpsdb.com/hope.1212050531.securitylabel.png
http://files.tpsdb.com/hope.1212161015.3.png
Child Label (Main~100;Main~200)

This is to be worn by the child and has the text “Wear this label”. It has the child’s first name in large type with the last name underneath, along with the security code and the date, matching the parent’s label . It also lists each organization into which the child has checked in. If there are more organizations than will fit on the label, and extra one will print.

http://files.tpsdb.com/hope.1212050531.childlabel.png
http://files.tpsdb.com/hope.1212160951.1-inchMember.png
Extra Label (Extra~100;Extra~200)

If the organization settings specifies more than one child label, the second label will be the same as the Child Label, except that it has a bar code instead of ‘Wear this label’. This can be used for the child’s belongings or placed on the roll sheet. The bar code is merely an indicator that it is not the label for the child to wear; it is not for recording attendance. Attendance is recorded when the child checks in.

http://files.tpsdb.com/hope.1212050529.extralabel.png
http://files.tpsdb.com/hope.1212160953.1-inchExtra.png

Guest Labels

Security Label (Security~100;Security~200)

One of these will print for each family (parents). The label will contain a three-character security code along with the date on the left and right side of the label with a line between. This gives parents the option of tearing the label in half, so each of them can retain one.

http://files.tpsdb.com/hope.1212050535.guestsecuritylabel.png
http://files.tpsdb.com/hope.1212161016.3.png
Location Label (Location~100;Location~200)

This is for the parents to keep (separate from the Security Label). There will be one label per family with a list of their children and the class name and location. If the list is too long, it will print a second label.

http://files.tpsdb.com/hope.1212050538.guestlocationlabel.png
http://files.tpsdb.com/hope.1212161018.Guest4.png
Child Label (Main~100;Main~200)

This is to be worn by the child and has a box stating, “Wear this label”. It has the child’s first name in large type with the last name underneath, along with the security code and the date, matching the parent’s label. It also lists each organization into which the child has checked in. If there are more organizations than will fit on the label, an extra one will print. If an allergy was indicated at check-in, there will be an A under the security code.

http://files.tpsdb.com/hope.1212050535.guestchildallergy.png
http://files.tpsdb.com/hope.1212161019.Guest1.png
Guest Label (Guest~100;Guest~200)

This is to be given to the teacher in the classroom to be placed on the roll sheet. It will look similar to the Extra Label. However, it will have Guest printed on the label as well as the actual allergy, not just an A.

http://files.tpsdb.com/hope.1212050537.guestlabel.png
http://files.tpsdb.com/hope.1212161021.Guest2.png
Extra Label (Extra~100;Extra~200)
If the organization setting specifies more than one child label, the second label will be the same as the Child Label, except that it has a bar code instead of ‘Wear this label’. This can be used for the child’s belongings or placed on the roll sheet. The bar code is merely an indicator that it is not the label for the child to wear; it is not for recording attendance. Attendance is recorded when the child checks in.
Sample of all labels for a family checking in 2 children who are members of a class:

Notice that only one security code label prints and it matches the security code for each child.

http://files.tpsdb.com/hope.1212050547.multiplememberslabels.png
http://files.tpsdb.com/hope.1212161003.1-inchMbrs2.png
Sample of the 1-inch labels that will print for a guest with an allergy:

The last label is the location label for the parents to keep.

http://files.tpsdb.com/hope.1212161014.GuestAllergy.png

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