Touchpoint Software Documentation | Organizations with Multiple Schedules

Organizations with Multiple Schedules

You can assign more than one Schedule to the same organization. Each Schedule has not only a Day and Time associated with it, it also has something called an Attendance Credit. This ‘credit’ is set based on how often you expect a member of that organization to attend a meeting. These features allow one organization to have multiple meetings throughout the week or even on the same day. If you are using TouchPoint Check-In, and you have multiple schedules on the same day for a single org, it will present each meeting for the same org on that same day. So a child can be checked in to one or more of the meetings.

Explanation: Once per Week Group 1 & 2
There are two options for the attendance credit of Once a Week. They are Once a Week Group 1 and Once a Week Group 2. The second group is there to allow you to have two sets of meetings, both of which require you to attend one to receive 100% credit. This use case you be rare. See Example 3 below.

Example 1

The Adult Choir might have the following 3 Schedules:

  • Sunday 9:20 AM Every Meeting
  • Wednesday 6:30 PM Once per Week Group 1
  • Sunday 4:30 PM Once per Week Group 1
http://i.tpsdb.com/2016-06-30_13-41-57.png

3 Schedules - 2 Attend Credits

A choir member would be expected to attend the Sunday morning Worship Service at 9:20 AM, so that Schedule has an Attendance Credit of Every Meeting.

However, a choir member is only expected to attend one Rehearsal per week even though there are 2 Rehearsals scheduled. So the Rehearsal Schedules (Sun 4:30 PM; Wed 6:30 PM) have Attendance Credits of Once per Week Group 1.

Therefore, a choir member who attends every Sunday morning at 9:30 AM and every Wednesday at 6:30 PM would have a 100% attendance, even though he did not attend at all at 4:30 PM on Sunday.

Example 2

A Sunday morning 2-Year-Old nursery organization might have the following 3 Schedules:

  • Sunday 8:00 AM Once per Week Group 1
  • Sunday 9:20 AM Once per Week Group 1
  • Sunday 11:00 AM Once per Week Group 1
http://i.tpsdb.com/2016-06-30_13-50-03.png

3 Schedules - Same Attend Credit

In this example, the church is offering 3 hours of Sunday School every Sunday morning for 2 year old children. This allows you to enroll every 2 year old in the same organization and let the parents determine on a weekly basis which hour they choose to attend. This works well for churches whose families do not come at the same time each week.

Notice that all 3 Schedules have the same Attendance Credit of Once per Week Group 1. This means that if a child comes to any one of the 3 Meetings each week, they would have a 100% attendance.

Example 3

The choir has two rehearsals and two worship services. The worship service**s have an Attend Credit of **Once per Week Group 1. The rehearsals have an Attend Credit of Once per Week Group 2.

In this example, the choir would have the following 4 Schedules:

  • Sunday 9:20 AM Once per Week Group 1
  • Sunday 11:00 AM Once per Week Group 1
  • Sunday 4:30 PM Once per Week Group 2
  • Wednesday 6:30 PM Once per Week Group 2
http://i.tpsdb.com/2016-06-30_14-00-13.png

4 Schedules - Using Group 1 & 2

This means a choir member would be required to attend one worship service and one rehearsal each week to get 100% credit. It would not matter which service or rehearsal he attended.

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