Adding or Updating Extra Values from Toolbar
============================================
The blue Toolbar has the option **Add Extra Value**
under the gear icon.
This option is available when you are viewing an organization,
a Tag, or a Search Builder results list.

The purpose is to allow you to **create a new ad hoc Extra Value**
for everyone in the list, or to **set the value for an
existing Extra Value**, or even to **remove an Extra Value**.
This is more of a batch process and is much faster than
having to do this on each person's record.

Update Existing Extra Value
---------------------------
Before you go to your list,
go to **Admin > Reports > Extra Values > People** and locate
the Extra Value you plan to update.
Note the **exact name**, **type**, and the **value**.

.. tip::
    If the people you want to update are meeting attendees,
    you can use **Convert to Search Attendees** for that meeting
    and then perform the EV update in Search Builder.

Step 1
    Find the list of people needing the EV updated - the Tag,
    Organization, Search Builder results.

Step 2
    Select **Add Extra Value** from the Toolbar under the gear icon.

Step 3
    In the dialog box:

    -  Select the **Type**
    -  Enter the exact **Name**

       -  For the **Checkbox** type of EV, check the box labeled **Checkbox Value**
          and click **OK**. This is a true/false type of EV.
       -  For all other types of EVs, enter the appropriate **value** and press **OK**.

.. note::
    If the EV is a **Dropdown** type, select **Code** from the list
    (Dropdown is not in this list.).

.. admonition:: Checkboxes Types of Extra Values

    What you are actually updating is one of the Checkbox type of EVs
    that is part of the groups of EVs making up the **Checkboxes**.
    So, when updating the EV, select **Checkbox** as the Type
    and for the name enter the **name of the specific checkbox item** you want to set.
    Be sure to include the prefix.

    Example: The name of the grouping of individual checkboxes is WS (for Worship Service)
    with the options being WS:Early and WS:Late.
    So, when setting this using the Toolbar, enter **WS:Early** or **WS:Late**
    as the name of the Checkbox.

.. important::
    If you do not type the name or the value exactly as it exists you
    will create a new ad hoc Extra Value.
    So, be very careful about the casing and the spacing for the name
    and the value.

    If you do create an ad hoc EV by mistake be sure to delete it.

Create New Ad Hoc Extra Value
-----------------------------
The steps are the same as above. However, because there is no existing Extra Value
like the one you are adding, whatever you enter becomes the name of the ad hoc Extra Value.

Once you create these, you can make them Standard Extra Values if that is appropriate
by going to the list of People Extra Values under the Reports menu and selecting **Standardize**.

Deleting an Extra Value
-----------------------
If you would like to remove the value from the records of a group of people
you can select the option Delete Extra Values from the Toolbar.

Step 1
    Find the group of people from whom you wish to remove the value.

Step 2
    Select **Delete Extra Values** from the Toolbar under the gear icon.

Step 3
    In the dialog box,

    -  Select the **Type**.
    -  Enter the **Name**.

       -  To remove any **Value**, check the box **Remove any Value** and press **OK**.
       -  To remove only one specific Value, enter the Text Value you want removed and press **OK**..

    Example: The Extra Value name is Deacon Name and it is a Text type of EV used for storing the name
    of the Deacon who is responsible for that individual. If you want to remove any name
    that is in the field, check Remove any Value. But if you only want to remove the text for a specific Deacon,
    enter just that name in the Text Value field.

To Delete an Extra Value Completely
-----------------------------------
Go to the list of Extra Values by selecting People Extra Value under the Reports menu.
Click the red **Delete** button on the right side of the page for that Extra Value.

.. seealso::
    :doc:`ExtraValuesSettings`