Attendance Settings Tab ======================= The following are found on the `Settings > Attendance` tab for all Involvements: Schedules --------- Assign a schedule to an Involvement if it meets weekly and: - You want it to display for `Check-In`. - You want to be able to select a Schedule when printing roll sheets from `Involvements > Search`. Basically, if it meets weekly, add a Schedule; if it does not meet weekly, do not add a Schedule. .. seealso:: | :doc:`OrganizationSchedules` | :doc:`OrganizationswithMultipleSchedules` You can create an ad-hoc meeting at any time and have it display for Check-In. You can also create meetings for multiple Involvements at one time. .. seealso:: :doc:`CreateMeeting` .. caution:: If you are using Check-In for an Involvement, you must have either a **Schedule** on the Involvement, or you must **create the ad-hoc meeting** ahead of time. If not, no one will be able to check in. First Meeting Date ------------------ When you change this date, the list of Guests for the Involvement will start over as of the `First Meeting Date`. This date (and a Last Meeting Date) is required when used in conjunction with the Off-Site Trip checkbox. Last Meeting Date ----------------- This (and a First Meeting Date) is required when used in conjunction with the Off-Site Trip checkbox. .. note:: The First and Last Meeting Dates will display beside the name of the Involvement when it is used as a pick list Involvements for User Selects type of Registration. .. _RollsheetGuestWeeks: Rollsheet Guest Weeks --------------------- This is how long a Guest (not a Member) will print on a roll sheet after their last visit. The default is 3 weeks unless otherwise specified. This is also how long a class will display in checkin for a recent Guest. Send an attendance link to leaders at the start of each meeting --------------------------------------------------------------- Check this box if you want a text or email message to be sent to leaders of this Involvement shortly before the next meeting (within 15 minutes). .. seealso:: :doc:`SendLeadersAttendanceReminder` Filter Attendance Roster By Subgroup ------------------------------------ Check this box to allow Sub-Group leaders to be specified on the Sub-Group Members page. These leaders' attendance rosters will be filtered by Sub-Group in the Mobile App. .. seealso:: `Sub-Group Attendance `_ Does NOT Meet Weekly -------------------- Check this box if you want to assign a schedule, but the Involvement does NOT meet every week. This would be for Involvements that meet regularly, but just not every week. For example: They meet monthly or every other week. This setting prevents extraneous meetings and `Other Attend` records from being created when someone attends at the same time as a scheduled time on this Involvement which may not have met. .. seealso:: :doc:`AttendanceHistory` Consecutive Absents Threshold ----------------------------- This is how many consecutive Meeting Absences an Involvement Member can have before they are listed in the Email Attendance Notice. The default is 2 consecutive Meetings. If you want to change this, enter a number in the Consecutive Absent Threshold field. .. seealso:: :doc:`EmailAttendanceNotices` Off-Site Trip ------------- Select this box if the Involvement is a mission trip, camp, retreat - anything that will be taking its Members off-campus. When this box is checked, the people enrolled will be assigned an `Other Attend` type of attendance for any Meeting they miss. This requires a `First and Last Meeting Date`. See above. .. seealso:: :doc:`Off-SiteAttendance` Allow Attendance Overlap ------------------------ Check this if the Involvement needs a Schedule and it is reasonable for someone to be able to attend a meeting for this Involvement as well as another Involvement with the same Schedule. Example: 2 meetings start at 8:00 AM on Sunday, but one lasts an hour and another lasts 2 hours. A person could go to the first one and then the last half of the second one. Without this flag checked, when recording attendance, a message will display that the person has already been marked present elsewhere. A warning will also appear if you try to enroll someone in one of these Involvements, and he is already enrolled in another one with the same Schedule. | | +--------------------+------------------+ | **Latest Update** | **06/20/2023** | +--------------------+------------------+ Update description of Last Meeting Date