.. done

Manual Attendance
=================

If you do not want to record attendance using a wand scanner,
and are not using TouchPoint Check-In,
you can easily and quickly record individual attendance manually by just using your keyboard and mouse.

.. caution::
    In order for a person to display on a meeting as a Member,
    their Enrollment Date must pre-date the Meeting Date.
    Along that same line, in order for a person to stop displaying as a Member on a Meeting,
    their Drop Date must pre-date the Meeting Date.
    You might be interested in the
    `blog post <http://blog.touchpointsoftware.com/2011/08/30/meetings-and-enrollment-dates/>`_ where we discuss this.

.. seealso::
    :doc:`UpdateOrgMember_UpdateMembers`

.. admonition:: When to Create Meetings

    You do not need to create the meeting if you are using a wand scanner
    to record attendance.
    Scanning the org bar code on the roll sheet
    creates the meeting.
    Also, if you are using TouchPoint Check-In
    for orgs with a weekly Schedule,
    you do not need to create the meeting.
    It gets created the first time someone checks in.
    But when you record attendance manually using your keyboard and mouse,
    you must create each meeting.

.. seealso::
    :doc:`RecordingAttendance`

Record Attendance Manually
--------------------------

Step 1
    Create the Meeting.

    -  Go to the organization and click on the `Meetings tab`.
    -  Then click the green `Create New Meeting` button (leave the group meeting box unchecked
       unless you are recording only a headcount)
    -  The `Schedule`, `Meeting Date`, `Time`, and `Attend Credit` will display the
       based on the schedule (make changes, if necessary).
    -  Click `OK`.
    -  This opens the meeting page.

    .. note::
        Meetings can be created in advance for organizations
        that do not meet weekly.
        Create the meeting by following the instructions above.
        When you are ready to record attendance,
        just click the `meeting date` in the list of meetings
        on the `Meeting tab` of the organization. 

Step 2
    Record the Attendance

    -  Check `Enable: Editing`.
       This will display all the members and recent guests,
       with the guests listed at the end of the members list.
    -  Check the box in the `Attended` column for each person who is marked present on the
       roll sheet.
    -  Attendance is updated as you check each box, so there is no 'save
       changes' button.
    -  Once you have recorded attendance for those in the list, you can add
       guests by pressing the `Add Guests` button.

.. tip::
    You can view those who attended or those who were absent by
    clicking the appropriate radio button - Attends, Absents, or Registered.

.. seealso::
    :doc:`Meeting_Index`

Headcounts / Group Attendance
-----------------------------
You can record a headcount attendance instead of
individual attendance,
and you can also record a headcount in addition
to individual attendance.

.. seealso::
    :doc:`RecordingHeadcountAttendance`

.. admonition:: Ministry and Attendance

    For organizations that have members,
    we encourage you to make every effort to get accurate individual attendance for those members.
    Finding absent members can happen only if you record individual attendance.
    Also, be diligent in getting information about your guests.
    Without a phone number, email address or address you will not be able to contact your guests.
    Also, without other information (gender, marital status)
    it will be harder to minister effectively to them.
    We don't recommend that our classes count people for whom they have no information just to increase the headcount,
    nor do we recommend using only a Group (Headcount),
    except for rare occasions when it isn't practical to record individual attendance.