Batch Report 3

You have 3 options for Batch Reports. This third option provides fund totals and may be appropriate as an input to your general ledger.

See also

Batch Report and Batch Report 2

Note

When configured, the report can be run by clicking the report icon for the desired batch. See image below.

Batch Report 3

This report provides the following information for each Batch.

Header
  • Church Name
  • Batch ID #
  • Deposit Date
  • Batch Type
Details
  • Fund
  • General Ledger
  • Total
  • Base (Total minus Fees)
  • Fees

In the details, the contributions are grouped by Fund with a sub-total per Fund and a grand total at the bottom of the report.

https://i.tpsdb.com/2023-06-22_16-05-02.png

Report Icon

https://i.tpsdb.com/2023-06-22_16-13-19.png

Sample Report

Create the Batch Report

Step 1
Go to Administration > Setup > Special Content > Python Scripts.
Step 2
Click the green + New Python Script File, enter the file name BatchReport3 and click Submit.
Step 3

Copy all the Python code below and paste it into the new file.

Click Save Script.

Step 4
Go to Administration > Setup > Special Content > SQL Scripts.
Step 5
Click the green + New SQL Script File, enter the file name BatchReport3sql and click Submit.
Step 6

Copy all the SQL code below and paste it into the new file.

Click Save Script.

Step 7
  • Find the Setting Custom Batch Report at Administration > Setup > Settings on the Finance tab and in the Batches category
  • Paste this as the value - /PyScript/BatchReport3?p1={bundleid}

Note

Each database can have only one BatchReport. So, the Setting is just named CustomBatchReport and the Value determines which is used.

Generate the Batch Report

To generate the report, click the report icon for the desired batch.

Use the print feature of your browser to print the report. Click the Export to Excel button to export.

Python Code

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model.Title = 'Batch Report'

sqlheader = '''
    SELECT
        h.BundleHeaderId,
        CONVERT(varchar(10), h.DepositDate, 101) AS DepositDate,
        Church = (SELECT Setting FROM dbo.Setting WHERE Id = 'NameOfChurch'),
        bt.Description
    FROM dbo.BundleHeader h
    RIGHT JOIN lookup.BundleHeaderTypes bt ON bt.Id = h.BundleHeaderTypeId
    WHERE BundleHeaderId = @P1
'''

template = '''
<style>
    button > a:visited,
    button > a:hover {
        text-decoration: none;
    }
    
    @media print {
        .export {display: none}
    }
    
    table.table.no-border td,
    table.table.no-border th {
        border-top: none;
    }
    
    .box p {display: none;}
</style>
<table class="table notwide centered">
    <thead>
        {{#with header}}
        <tr>
            <td colspan="7">
                <div class="text-center">
                    <h2>{{Church}}</h2>
                    <h4>BatchId: {{BundleHeaderId}} - DepositDate: {{DepositDate}}</h4>
                    <h4>BatchType: {{Description}}</h4>
                    <h4 class="export"><button>
                        <a href=/RunScriptExcel/BatchReport3sql/{{BundleHeaderId}} target="_blank">Export to Excel</a>
                    </button></h4>
                </div
                <br>
            </td>
        </tr>
        {{/with}}
        <tr>
            <th>Fund</th>
            <th>GeneralLedger</th>
            <th class="right">Total</th>
            <th class="right">Base</th>
            <th class="right">Fees</th>
        </tr>
    </thead>
    <tbody>
    {{#each gifts}}
        <tr {{IfEqual Fund "Total"}}style="font-weight:bold"{{/IfEqual}}>
            <td>{{Fund}}</td>
            <td>{{GeneralLedger}}</td>
            <td class="right">{{Fmt Amount 'N2'}}</td>
            <td class="right">{{Fmt Base 'N2'}}</td>
            <td class="right">{{Fmt Fees 'N2'}}</td>
        </tr>
    {{/each}}
    </tbody>
</table>
'''

Data.header = q.QuerySqlTop1(sqlheader)
sqlgifts = model.Content('BatchReport3sql')
params = { 'P1' : Data.p1 }
Data.gifts = q.QuerySql(sqlgifts, params)

print model.RenderTemplate(template)

SQL Code

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DECLARE @Results1 TABLE (
                FundName nvarchar(256),
                GeneralLedger NVARCHAR(100),
                Amount numeric(11,2),
                Base numeric(11,2),
                Fees numeric(11,2)
)
INSERT INTO @Results1 (
                FundName,
                GeneralLedger,
                Amount,
                Base,
                Fees
                )
SELECT
         CASE WHEN cb.ContributionTypeId = 99 THEN isnull(accnt.Description, '') 
              ELSE cf.FundName + ' (' + CONVERT(NVARCHAR(12), cb.FundId) + ')' END
        ,CASE WHEN cb.ContributionTypeId = 99 THEN isnull(accnt.Code, '') ELSE cf.FundIncomeAccount END
        ,cb.ContributionAmount
        ,CASE WHEN cb.DonorCoveredFee = 0 THEN cb.ContributionAmount
              ELSE cb.ContributionAmount - ISNULL(cb.ChargedFee, 0) END
        ,CASE WHEN cb.DonorCoveredFee = 0 THEN 0
              ELSE ISNULL(cb.ChargedFee, 0) END
FROM dbo.Contribution  AS cb
LEFT JOIN dbo.People AS p ON p.PeopleId = cb.PeopleId
LEFT JOIN lookup.AccountCode accnt ON accnt.Id = cb.AccountCodeId
JOIN dbo.BundleDetail d ON d.ContributionId = cb.ContributionId
JOIN dbo.BundleHeader h ON h.BundleHeaderId = d.BundleHeaderId
RIGHT JOIN lookup.BundleHeaderTypes bt ON bt.Id = h.BundleHeaderTypeId
INNER JOIN dbo.ContributionFund AS cf ON cf.FundId = cb.FundId
WHERE (d.BundleHeaderId = @P1)
        AND ISNULL(cb.PledgeFlag, 0) = 0
        AND cb.ContributionStatusId = 0
        AND cb.ContributionTypeId NOT IN (6,7,8)
--
SELECT 
	CASE WHEN FundName IS NULL THEN 'Total'
		 ELSE FundName END AS Fund
	,GeneralLedger
	,SUM(Amount) AS Amount
	,SUM(Base) AS Base
	,SUM(Fees) AS Fees
FROM @Results1
GROUP BY GROUPING SETS ( (FundName, GeneralLedger), () )


Latest Update 06/22/2023

Added this article.