Cash/Check Donations, Revise Trip Cost, Email Support Link - Mission Trips
Cash/Check Donations, Revise Trip Cost, Email Support Link - Mission Trips¶
TouchPoint’s Mission Trip feature uses online registration
and online donations from supporters.
However, you will still receive some cash and check contributions
that you will want to record in TouchPoint
for a Participant (Goer).
This can be done by either the staff member overseeing the mission
trip or by the person with the Finance role who handles donations in
your church’s finance office.
Each church should decide their policy regarding this.
If the donations are made to the Missions Office,
then it is probably simpler for someone in that office follow the steps below
to record the contribution/s and then send the cash or checks to the
Finance Office for deposit, letting them know that the contribution has
You can also email a link
for a supporter to make an online donation
even if he did not receive an email from a participant.
This short video demonstrates how to add a supporter and his donation,
as well as how to increase or decrease the total cost of the trip for all members
with just one transaction.
If the cost of the trip changes after people have already registered,
you can adjust the fee for all current members
of the organization with one transaction.
This works the same for Mission Trip online registrations
as it does for normal online registrations with fees.
We have written instructions in the help article Add Transaction.
Here is what happens regarding the donation when you follow the steps
A Contributions Bundle is created.
The Notes on the donor’s contribution will display
the Mission Trip information with the Org ID and the People ID.
Example: SupportMissionTrip: org = 89979; goer=10245.
The donation is recorded on the giving record of the person you
added as a Supporter (Sender).
The donation is assigned to the Fund that is indicated in the
Settings of the Mission Trip organization.
The Transactions Log will display the Accounting Code that is
in the organization’s Settings.
It is added to the Description.
Example: Honduras Mission Trip (555 600 1234).
The donation is applied to the balance of the Participant (Goer).
The Goer will receive an email notification.
Because the donation was not made online,
the Sender will not receive the email Sender Confirmation..
Of course, the donation is recorded on his giving record
and will be included on his contribution statement.
The Goer should, of course, send thank you notes (or emails)
to those supporting him.
If someone wants to make an online donation toward a Goer’s Mission
Trip and did not receive a support email,
you can easily send them a link in an email.
Go to the Mission Trip Organization,
and click the Member Type beside the Goer’s name
(the person they want to support).
This will open the Member Dialog.
Right-click on the SupportLink and Copy Link Address.
Paste the link into an email to the
person wanting to make an online donation
for that Goer.
When the supporter clicks the link,
he will find his own record in the database,
and will then be on the page where he will enter
the dollar amount for that specific Goer.
There is also a field for general support
for the trip.
He will then proceed and enter his payment information.
What about a donation that is made without the donor selecting a Goer?
If the donor lets you know that he intended to specify a Goer
but didn’t do that (or if he selected the incorrect Goer),
you can fix that after the fact.
Go to the Sender’s Member Dialog in the Mission Trip Org
and click the View Transactions link.
Find the specific transaction and select Edit > Assign Goer ID.
Enter the People ID # for the Goer on whose balance
you want to apply the donation.
Then click OK.
This will assign that donation to the Goer whose ID you entered.
If someone registers for a trip and pays the deposit
and later is unable to go, but wants to apply the donation
to the General Trip, here is what to do.
Drop the Goer from the org and check the box ‘remove enrollment history’.
Add the person as a Sender.
Select Add Mission Trip Support.
Do not select a Goer.
Enter the dollar amount in the appropriate field.
Enter the Transaction ID# of the original transaction in the notes section.
Remove one of the 2 donations on the record of the person in question. You do this in the Bundle.
Each of those actions (initial registration and the Add Support)
created a donation record.
It doesn’t matter which one you remove,
just make sure you have a message in the note section regarding what really happened.
This will put the amount as undesignated, and because the person is not longer
listed as a Goer (or even has any history) the previous Total amount for that person
is removed from the Mission Trip Funding report.
If you have tried to perform this some other way (by changing the Member Type to Sender, etc.)
and the person is on the Sender tab,
but their original total for the trip is still on the report,
you can fix it by doing the following.