eSPACE Integration¶
You can link TouchPoint Involvements to eSPACE events so that future event dates/times will sync to TouchPoint, creating future meetings for the Involvements. To enable this integration, follow the steps below:
Step 1 - Create a User Account with eSPACE¶
If you do not already have an account with eSPACE, create one for your church on the eSPACE website. Click here to go to the eSPACE website. Once you have an account, you will enter the username and password in TouchPoint settings.
Step 2 - Enable the Integration on TouchPoint¶
To enable the integration, you will need to configure a few administration settings on your TouchPoint database. All these settings can be found on the Integrations tab, in the eSPACE section.
- Enter your eSPACE user name in the eSPACEUserName setting.
- Enter your eSPACE password in the eSPACEPassword setting.
- Toggle the eSPACEEnabled setting to True.
- Optionally, set the eSPACEDaysToSync setting. This determines the number of days into the future to search for events in eSPACE to sync to meetings in TouchPoint. If you leave this setting blank, it will default to 60 days.
Important
The eSPACE credentials you enter in the eSPACEUserName and eSPACEPassword settings should be for an account with admin rights. These credentials are used to access eSPACE to retrieve a list of upcoming events, so the account information you use in these settings must be for an account that has access to all the events you plan to link to TouchPoint Involvements. TouchPoint users who link Involvements to eSPACE events will not necessarily need an eSPACE account since the credentials stored in the settings provide the access to the list of upcoming eSPACE events.
Step 3 - Link TouchPoint Involvements to eSPACE Events¶
To sync meetings from eSPACE events to a TouchPoint Involvement, create a link between the two. This is done on the Involvement’s eSPACE Event field in the Advanced Setup section on the Settings > General tab. To select the eSPACE event to link to, click the horizontal ellipsis (the three horizontal dots) and select from the list of available eSPACE events. An Involvement can only be linked to one eSPACE event. Once linked, future meetings from the eSPACE event will sync to the Involvement.
Should you ever need to remove the link, simply click on the red x on the right hand side of the eSPACE Event field.
When an eSPACE event has been linked to an Involvement, the event name displayed in the eSPACE Event field in the Advanced Setup section on the Settings > General tab will be a link to the event. Clicking on the link will bring up the event in eSPACE. The user who clicked on the link will need to log into eSPACE (if they have not already) before they can view and manage the event.
Additionally, future meetings that have been created by the linking of the eSPACE event to the Involvement will contain an eSPACE_ID extra value that will also serve as a click-able link to take the user to the eSPACE event.
If you need to update the meetings on an Involvement, go to the Meetings tab and click on the Import From eSPACE button. Future meetings within the timeframe defined by the eSPACEDaysToSync setting will be imported to the Involvement. If event dates/times or locations have changed since the previous import, the changes will be be made to the meetings on the Involvement.
| Latest Update | 03/10/2020 |
Added information about manually importing/updating eSPACE event information and about the links to eSPACE created on the Involvement’s Settings tab and in the meetings created by the integration.