.. done Confidential Comments as Extra Values ====================================== Extra Values can be used to capture private notes in your database. Also, any Extra Value can be assigned a Visibility Role that will prevent any user other than one with that role from viewing and editing it. .. admonition:: Example Your System Admin can create a Standard Extra Value named ``Confidential Notes``, for example, assigning it a ``Text (multi line)`` `Type` of value, so that you can enter multiple lines in a text box. He can then create a special user role named `Confidential` (again, whatever you want to name it), enter that role as the Visibility Role for this Extra Value, and assign that role to the users that need access to that information. So, only a user with the role `Confidential` can view and edit those types of notes. .. figure:: https://i.tpsdb.com/2014-10-11_16-15-39.png :target: # .. important:: If you enter a Visibility Role that is not already a user role in your database, you must create that role and assign it to those users that need to access this Extra Value. You can use an existing user role as the visibility role, if you want comments to be seen, for example, by those with Finance Role or Application Review role. You do not have to create a new role. Any type of Extra Value can be assigned a Visibility Role. The above-mentioned Extra Value is merely an example. You can name them whatever suits your purpose. Only a BVCMS Admin can create Extra Values. Once a Visibility Role has been assigned, only a user with that role can view and edit those Extra Values. We have put sample Standard Extra Values in the newer databases under `Admin > Advanced > Special Content > Text Content > StandardExtraValues2`. If your database does not have these, use `?Help` to contact support, and we will put those in your database for you. That will give you a starting point. .. seealso:: :doc:`index` | | +--------------------+------------------+ | **Latest Update** | **10/20/2020** | +--------------------+------------------+ Modify image link with secure protocol.