.. done

Meetings Report
===============

This report has a summary section and a meetings grid section.
The summary gives total numbers,
whereas the meetings grid will be a list of every meeting for every organization
included in the group of organizations for which you have either
filtered or selected.

You have two options for generating this report.

Option 1 - Organizations > Search/Manage Page
---------------------------------------------
Step 1
    Go to `Organizations Search / Manage`
    and filter for a Program and/or Division (or other criteria).
    You do not have to specify a Program and Division;
    however, you will probably want to do so just to limit the number of rows displayed.

Step 2
    Select from the Blue Toolbar `Cloud Icon > Reports > Meetings`.

    The report will default to the **most recent Sunday**.
    However, you can select another date once you are viewing the report.

Option 2 - Week at a Glance
---------------------------
Step 1
    Select `Reports > Attendance Summary > Week at a Glance`.

Step 2
    Drill down by clicking on any of the totals.

    | - To display just one Division, click the total for that Division.
    | - To display all the meetings for a Program,
        click the grand total for that section of the report. 

    The report will display the meetings for the date specified
    on the Week at a Glance Report.
    You can change the date.

Regardless of how you access the report,
by default, `No Zero Meetings` is checked
so that it will not display those organizations
that did not have meetings on the specified date.
Uncheck the box to see all organizations in your search parameters. 

.. seealso::
    :doc:`../SummaryReports/WeekAtAGlanceReport`

.. tip::
    If you use TouchPoint Check-In, you might want to generate this on your iPad or laptop.
    By periodically refreshing your screen,
    you can monitor the attendance as people are checking themselves in to their classes.

Summary
~~~~~~~
At the top of the report will be the Summary with the following
items:

Total Individuals
    Number of unique people who attended one or more of the
    Meetings in the list.

Total Count
    Total Headcount and Individual Attendance

Total Guests
    Total New and Recent Guests
    (visiting members are not included)

Total Attends
    Total number of individual attendances, not individuals.
    If a person attended more than one of the organizations,
    they will be included twice in this count.
    This does not include the Headcounts. 
    Total Attends might be more than the Total Individuals.

Total Meeting
    Number of meetings on that date for the range of
    organizations.

Other Attends
    Number of people who are counted as Off-Site or In-Service
    or attended a class other than the one in which they are enrolled.

    .. seealso::
      :doc:`AttendanceTypes`

.. note::
    The links for `Total Individuals` and `Total Guests` are Convert to
    Search Builder links.
    This allows you to see the individuals who make up those totals,
    and run reports, send emails, or perform other functions.

In the example below, the Total Count and Total Attends are the same
because there are no Headcount meetings.

.. figure:: https://i.tpsdb.com/2016-07-05_19-12-23.png
    :target: #

    No Headcount Meetings

In the example below, the Total Count and Total Attends are not the
same, because there are Headcount meetings included.

.. figure:: https://i.tpsdb.com/2016-07-05_19-13-57.png
    :target: #

    Headcount Meetings Included

Meetings Grid
~~~~~~~~~~~~~

The default sort is by Attendance Count and Attendance Recorded
(whichever is greater).
However, you can sort by any of the columns.
The Meetings Report grid contains the following columns:

Time (Schedule)
    This is a link that takes you to that specific meeting.

    .. seealso::
        :doc:`Meeting_Index`

Attendance Count
    This is Headcount Attendance.

Attendance Recorded
    This is Individual Attendance.
    An asterisk will indicate
    that the meeting has a member who had an 'other attend.'

Guests
    This is the number of New or Recent Guests.

Division
    This is the name of the Main Division.

Organization
    This is the name of the organization and is a link that
    takes you to the Members tab of the organization.

    .. seealso::
        :doc:`Organization`

Leader
    This is the name of the person whose Member Type
    matches the Leader Type for the organization
    and is a link to the person page for that individual.

    .. seealso::
        :doc:`LeaderTypes`

.. note::
    To view those who were off-site, in-service or attended another class,
    click on the `Meeting Date/Time`.
    This will take you to the meeting page.
    Then select `Show: All`.
    Those with Other Attendance will have a ``1`` in the Other Attend column.

**Sample Meetings Report**

.. figure:: https://i.tpsdb.com/2016-07-05_19-23-47.png
    :target: #

    Meetings Report
 

.. seealso::
    :doc:`OrgSearch_Index`


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+--------------------+------------------+
| **Latest Update**  | **11/13/2020**   |
+--------------------+------------------+

Modify image link with secure protocol.