.. done

Small Group Finder Step 1 - Create the Involvements
====================================================

If you have not read the Overview
about how the Small Group Finder works,
you will want to do so before proceeding.

.. seealso::
    :doc:`SmallGroupFinder`

Create the Involvements
~~~~~~~~~~~~~~~~~~~~~~~

You can use existing Involvements or create new ones.
Each Involvement that you want to display 
must be in a common Division
and should have the following elements:

Leader
    A Leader is a member of the Involvement that has a Member Type
    matching the Leader Type of the Involvement.
    This is so the Leader's name will
    display along with the name of the class.
Location
    The location is set in the `Settings > General` tab of the
    Involvement.
    This is a room number or the name
    of the location, such as Midtown Coffee House or
    John and Mary Smith's home.
Description
    The Description is also on the `Settings > General` tab.
    See below for instructions in embedding a link to a map
    in the description and the Tip for editing descriptions
    from the Involvements > Search page.
Extra Values
    If you want filters, such as an age range,
    that will display on the finder,
    you will need to add Extra Values to each Involvement.
    See below for instructions for creating these.

Create Extra Values
-------------------
To create the Filters (Extra Values) on each Involvement:

Step 1
    Go to `Settings > Extra Values` on each Involvement.
Step 2
    Click `Show Ad Hoc Values`
    then click `+ Add Extra Value` button.
Step 3
    Select `Multi-Line Text`,
    enter the `Field Name` you want to display,
    using a prefix of **SGF:** -
    ex. SGF:Gender
    (Only the name will display, not the prefix.)

    Enter the `Value` - ex. Coed

    Click `Save`

    Continue adding Ad Hoc Extra Values on each Involvement for each Filter.

.. admonition:: Allowing Online Registration

    If you decide to allow online registration
    (the text for the Layout includes the link),
    remember to set up the Involvement with
    Registration Type of Join Involvement. Add the
    Confirmation Email and all the other elements
    for a normal online registration.
    Also, if you prefer to add registrants as Prospects
    instead of Members,
    check that box on the `Registration > Registration` tab,
    in the `Join Type` section.

Put the Involvements in the Same Division
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Make sure that all of the Involvements you want to present
in the Small Group Finder are in the same Division.
You can create a new Division
just for these Involvements.
Or, if they are already in the same
Division and if you are planning to display all of the Involvements
in that Division, you can use the existing one.

If you want to display all the Involvements in several Divisions,
they do not have to be in the same Division.
You will be able to enter all the
Division ID # separated by a comma
when you get to Step 4.

Now, you just need to find the `Division ID#`.
This is the number you will put in the `XML file` when you create it,
so make a note of it.

To find the Division ID#,
go to `Administration > Divisions`.
The Division ID is the number in the column on the left.

.. seealso::
    | :doc:`AssignDivision`
    | :doc:`CreateDivision`

Map
~~~

If you would like to include a map in the description
of the small groups,
here is what you will do for each Involvement.

Step 1
    Go to Google maps,
    enter the street address and search.
Step 2
    Click Share.

    .. figure:: https://i.tpsdb.com/2015-10-23_07-34-51.png
        :target: #
     
    Check the `Short URL` box and then copy the link.

    .. figure:: https://i.tpsdb.com/2015-10-23_07-36-17.png
        :target: #

Step 3
    Go to the Involvement `Settings > General` tab and
    click `Edit` then click `Edit` by the Description.
    This opens the same text editor used when creating an email,
    so you can format the text using the toolbar.

    Under the regular class description,
    type ``Click for map``,
    highlight the text,
    select the `link` icon from the toolbar
    and paste the link in the `URL` box.
    Then click `OK`.

     
    Click `Save` in that text editor,
    then click `Save` for that tab.

.. note::
    You can also insert the map link by editing
    the description as described in the Tip above.

Tracking Attendance for Small Groups
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

The Small Group Finder is using Involvements inside TouchPoint.
Therefore, you will track attendance just like you would
for any other Involvement.
If these small groups meet in homes,
the leader will probably want to track attendance
using the TouchPoint App on their iPhone or Android.

If the groups meet at the church,
you can use rollsheets or even self-checkin.
The key to remember is that these Involvement are just
like any other Involvement in TouchPoint.

.. seealso::
    :doc:`RecordingAttendance`

Continue Setting up the Small Group Finder
------------------------------------------

.. seealso::
    :doc:`SmallGroupFinderStep2`

.. seealso::
    :doc:`SmallGroupFinderStep3`

.. seealso::
    :doc:`SmallGroupFinderStep4`

|
|

+--------------------+------------------+
| **Latest Update**  | **106/27/2024*   |
+--------------------+------------------+

Update menu locations, changed orgs to involvements