Multi-Batch Report

The Multi-Batch Report functions similarly to the Batch Report, except that it can report on multiple batches and is activated differently. Currently there are three “recipe” options for this report. This first option gives subtotals for funds by day, with a subtotal for the day.

See also

Multi-Batch Report 2 and Multi-Batch Report 3

Note

When configured, the report can be run by the Report option on the Caret (downward-facing arrow) drop down menu just to the left of the Batch ID column header.

See image below.

Multi-Batch Report

This report provides the following information for the selected batches

Header, showing the list of selected batches
  • Batch ID
  • Deposit Date
  • Batch Type
  • Estimated Amount
  • Estimated Count
  • Actual Amount
  • Actual Count
  • Bankcard Amount
  • ACH Amount
  • Cash Amount
  • Check Amount
Details of the contents of the selected batches
  • Date
  • Fund
  • General Ledger
  • Count
  • Total
  • Base (Total minus Fees)
  • Fees

In the details, fund subtotals are given, grouped by date, subtotals for each date, and a grand total at the bottom of the report.

https://i.tpsdb.com/2023-07-05_15-22-33.png

Report Menu Option

https://i.tpsdb.com/2023-07-05_15-20-02.png

Sample Report

Create the Multi-Batch Report

Step 1
Go to Administration > Setup > Special Content > Python Scripts.
Step 2
Click the green + New Python Script File, enter the file name MultiBatchReport and click Submit.
Step 3

Copy all the Python code below and paste it into the new file.

Click Save Script.

Step 4
Go to Administration > Setup > Special Content > SQL Scripts.
Step 5
Click the green + New SQL Script File, enter the file name MultiBatchReportsql and click Submit.
Step 6

Copy all the SQL code below and paste it into the new file.

Click Save Script.

Step 7
  • Find the Setting Custom Batch Report at Administration > Setup > Settings on the Finance tab and in the Batches category
  • Paste this as the value - /PyScript/MultiBatchReport?p1={batchids}

Note

Each database can have only one Multi-Batch Report. So, the Setting is just named Custom Multi Batch Report and the Value determines which is used.

Generate the Multi-Batch Report

To generate the report, select the desired batches to include in the report, then select the Report option from the Caret (downward-facing arrow) drop down menu just to the left of the Batch ID column header.

Use the print feature of your browser to print the report. Click the Export to Excel button to export.

Python Code

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import re

model.Title = 'Batch Report'

def Disinfect(str):
    idlist = str.split(',')
    idstr = ''
    for id in idlist:
        idInt = re.sub('[^\d]', '', id)
        idstr = idstr + ',' + idInt
    return idstr[1:]

cleanlist = Disinfect(Data.p1)
Data.cleanlist = cleanlist


sqlheader = '''
    SELECT Setting 
    FROM dbo.Setting 
    WHERE Id = 'NameOfChurch'
'''

sqlbatches = '''
;WITH gifts AS (
	SELECT 
		bh.BundleHeaderId,
		c.ContributionAmount,
		c.ContributionSourceId,
		c.CheckNo
	FROM dbo.BundleHeader bh
	JOIN dbo.BundleDetail bd ON bd.BundleHeaderId = bh.BundleHeaderId
	JOIN dbo.Contribution c ON c.ContributionId = bd.ContributionId
	WHERE bh.BundleHeaderId IN (SELECT Value FROM dbo.SplitInts('{0}'))
	AND c.ContributionStatusId = 0
	AND c.ContributionTypeId NOT IN (6,7,8)
)
SELECT
	bh.BundleHeaderId,
	CONVERT(VARCHAR(10), bh.DepositDate, 101) AS DepositDate,
	bt.Description,
	ISNULL(bh.BundleTotal, 0) EstTotal,
	ISNULL(bh.BundleCount, 0) EstCount,
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId) AS Amount,
	(SELECT COUNT(*) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId) AS [Count],
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ContributionSourceId = 2) AS [CARD],
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ContributionSourceId = 1) AS ACH,
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ISNULL(ContributionSourceId, 0) NOT IN (1,2)
															AND ISNULL(CheckNo, '') = '') AS CASH,
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ISNULL(ContributionSourceId, 0) NOT IN (1,2)
															AND ISNULL(CheckNo, '') <> '') AS CHECKS
FROM dbo.BundleHeader bh
JOIN lookup.BundleHeaderTypes bt ON bt.Id = bh.BundleHeaderTypeId
WHERE bh.BundleHeaderId IN (SELECT Value FROM dbo.SplitInts('{0}'))
'''

template = '''
<style>
    button > a:visited,
    button > a:hover {
        text-decoration: none;
    }
    
    .header, .export {
    text-align: center;
    }
    
    @media print {
        .export {display: none}
    }
    
    table.table.no-border td,
    table.table.no-border th {
        border-top: none;
    }
    
    .strong {
        font-weight: bold;
    }
    
    .box p {display: none;}
</style>
<div class="header">
<h2>{{Church}}</h2>
<h3>Batch List</h3>
</div>
<table class="table notwide centered">
    <thead>
        <tr>
            <th>Batch</th>
            <th>Deposit Date</th>
            <th>Batch Type</th>
            <th>Est Amount</th>
            <th>Est Count</th>
            <th>Amount</th>
            <th>Count</th>
            <th>Card</th>
            <th>ACH</th>
            <th>Cash</th>
            <th>Checks</th>
        </tr>
    </thead>
    <tbody>
        {{#each batches}}
        <tr>
            <td>{{BundleHeaderId}}</td>
            <td>{{DepositDate}}</td>
            <td>{{Description}}</td>
            <td class="right">{{EstTotal}}</td>
            <td class="right">{{EstCount}}</td>
            <td class="right">{{Amount}}</td>
            <td class="right">{{Count}}</td>
            <td class="right">{{CARD}}</td>
            <td class="right">{{ACH}}</td>
            <td class="right">{{CASH}}</td>
            <td class="right">{{CHECKS}}</td>
        </tr>
        {{/each}}
        <tr>
            <td></td>
            <td></td>
            <td></td>
            <td></td>
            <td></td>
            <td class="right strong">{{AmountTotal}}</td>
            <td class="right strong">{{CountTotal}}</td>
            <td class="right strong">{{CardTotal}}</td>
            <td class="right strong">{{AchTotal}}</td>
            <td class="right strong">{{CashTotal}}</td>
            <td class="right strong">{{ChecksTotal}}</td>
        </tr>
    </tbody>
</table>
<div class="header">
    <h3>Batch Contents</h3>
</div>
<div class="export">
    <h4>
        <button>
            <a href=/RunScriptExcel/MultiBatchReportsql?batchids={{cleanlist}} target="_blank">Export to Excel</a>
        </button>
    </h4>
</div>
<table class="table notwide centered">
    <thead>
        <tr>
            <th>Date</th>
            <th>Fund</th>
            <th>GeneralLedger</th>
            <th class="right">Count</th>
            <th class="right">Total</th>
            <th class="right">Base</th>
            <th class="right">Fees</th>
        </tr>
    </thead>
    <tbody>
    {{#each gifts}}
        <tr {{IfEqual Fund "Total"}}style="font-weight:bold"{{/IfEqual}}{{IfEqual Fund ""}}style="font-weight:bold"{{/IfEqual}}>
            <td>{{FmtDate Date}}</td>
            <td>{{Fund}}</td>
            <td>{{GeneralLedger}}</td>
            <td class="right">{{Count}}</td>
            <td class="right">{{Fmt Amount 'N2'}}</td>
            <td class="right">{{Fmt Base 'N2'}}</td>
            <td class="right">{{Fmt Fees 'N2'}}</td>
        </tr>
    {{/each}}
    </tbody>
</table>
'''

Data.Church = q.QuerySqlScalar(sqlheader)
Data.batches = q.QuerySql(sqlbatches.format(cleanlist))
Data.AmountTotal = 0
Data.CountTotal = 0
Data.CardTotal = 0
Data.AchTotal = 0
Data.CashTotal = 0
Data.ChecksTotal = 0
for b in Data.batches:
    Data.AmountTotal += b.Amount
    Data.CountTotal += b.Count
    Data.CardTotal += b.CARD
    Data.AchTotal += b.ACH
    Data.CashTotal += b.CASH
    Data.ChecksTotal += b.CHECKS
sqlgifts = model.Content('MultiBatchReportsql')
params = { 'batchids' : cleanlist }
Data.gifts = q.QuerySql(sqlgifts, params)

print model.RenderTemplate(template)

SQL Code

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DECLARE @Results1 TABLE (
				Date date,
                FundName nvarchar(256),
                GeneralLedger NVARCHAR(100),
                Amount numeric(11,2),
                Base numeric(11,2),
                Fees numeric(11,2)
)
INSERT INTO @Results1 (
				Date,
                FundName,
                GeneralLedger,
                Amount,
                Base,
                Fees
                )
SELECT
		 CONVERT(DATE, cb.ContributionDate)
        ,CASE WHEN cb.ContributionTypeId = 99 THEN isnull(accnt.Description, '') 
              ELSE cf.FundName + ' (' + CONVERT(NVARCHAR(12), cb.FundId) + ')' END
        ,CASE WHEN cb.ContributionTypeId = 99 THEN isnull(accnt.Code, '') ELSE cf.FundIncomeAccount END
        ,cb.ContributionAmount
        ,CASE WHEN cb.DonorCoveredFee = 0 THEN cb.ContributionAmount
              ELSE cb.ContributionAmount - ISNULL(cb.ChargedFee, 0) END
        ,CASE WHEN cb.DonorCoveredFee = 0 THEN 0
              ELSE ISNULL(cb.ChargedFee, 0) END
FROM dbo.Contribution  AS cb
LEFT JOIN dbo.People AS p ON p.PeopleId = cb.PeopleId
LEFT JOIN lookup.AccountCode accnt ON accnt.Id = cb.AccountCodeId
JOIN dbo.BundleDetail d ON d.ContributionId = cb.ContributionId
JOIN dbo.BundleHeader h ON h.BundleHeaderId = d.BundleHeaderId
RIGHT JOIN lookup.BundleHeaderTypes bt ON bt.Id = h.BundleHeaderTypeId
INNER JOIN dbo.ContributionFund AS cf ON cf.FundId = cb.FundId
WHERE (d.BundleHeaderId in (SELECT Value FROM dbo.SplitInts(@batchids)))
        AND ISNULL(cb.PledgeFlag, 0) = 0
        AND cb.ContributionStatusId = 0
        AND cb.ContributionTypeId NOT IN (6,7,8)
--
SELECT 
	 Date
	,CASE WHEN Date IS NULL THEN 'Total'
		 ELSE CASE WHEN FundName IS NULL THEN '' ELSE FundName END END AS Fund
	,GeneralLedger
	,COUNT(*) AS Count
	,SUM(Amount) AS Amount
	,SUM(Base) AS Base
	,SUM(Fees) AS Fees
FROM @Results1
GROUP BY GROUPING SETS ( (Date, FundName, GeneralLedger), (Date), () )


Latest Update 07/11/2023

Add expanded header information.