Multi-Batch Report by Type

The Multi-Batch Reports function similarly to the Batch Reports, except that they can report on multiple batches and are activated differently. Currently there are three standard options for this report and three specialized options. Below is a summary of each:

Note

When configured, the report can be run by the Report option on the Caret (downward-facing arrow) drop down menu just to the left of the Batch ID column header.

See image below.

Multi-Batch Report by Type

This report provides the following information for the selected batches

Header, showing the list of selected batches

  • Batch ID

  • Deposit Date

  • Batch Type

  • Estimated Amount

  • Estimated Count

  • Actual Amount

  • Actual Count

  • Bankcard Amount

  • ACH Amount

  • Cash Amount

  • Check Amount

Details of the contents of the selected batches

  • Fund

  • General Ledger

  • Total

  • Base (Total minus Fees)

  • Fees

In the details, subtotals for each fund are given, with totals for Contributions and for Registrations, with a grand total at the bottom of the report.

https://i.tpsdb.com/2023-07-05_15-22-33.png

Report Menu Option

https://i.tpsdb.com/MultiBatchReportT.png

Sample Report

Create the Multi-Batch Report

Step 1

Go to Administration > Setup > Special Content > Python Scripts.

Step 2

Click the green + New Python Script File, enter the file name MultiBatchReportT and click Submit.

Step 3

Copy all the Python code below and paste it into the new file.

Click Save Script.

Step 4

Go to Administration > Setup > Special Content > SQL Scripts.

Step 5

Click the green + New SQL Script File, enter the file name MultiBatchReportTsql and click Submit.

Step 6

Copy all the SQL code below and paste it into the new file.

Click Save Script.

Step 7

  • Find the Setting Custom Batch Report at Administration > Setup > Settings on the Finance tab and in the Batches category

  • Paste this as the value - /PyScript/MultiBatchReportT?p1={batchids}

Note

Each database can have only one Multi-Batch Report. So, the Setting is just named Custom Multi Batch Report and the Value determines which is used.

Generate the Multi-Batch Report

To generate the report, select the desired batches to include in the report, then select the Report option from the Caret (downward-facing arrow) drop down menu just to the left of the Batch ID column header.

Use the print feature of your browser to print the report. Click the Export to Excel button to export.

Python Code

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import re

model.Title = 'Batch Report'

def Disinfect(str):
    idlist = str.split(',')
    idstr = ''
    for id in idlist:
        idInt = re.sub('[^\d]', '', id)
        idstr = idstr + ',' + idInt
    return idstr[1:]

cleanlist = Disinfect(Data.p1)
Data.cleanlist = cleanlist


sqlheader = '''
    SELECT Setting 
    FROM dbo.Setting 
    WHERE Id = 'NameOfChurch'
'''

sqlbatches = '''
;WITH gifts AS (
	SELECT 
		bh.BundleHeaderId,
		c.ContributionAmount,
		c.ContributionSourceId,
		c.CheckNo
	FROM dbo.BundleHeader bh
	JOIN dbo.BundleDetail bd ON bd.BundleHeaderId = bh.BundleHeaderId
	JOIN dbo.Contribution c ON c.ContributionId = bd.ContributionId
	WHERE bh.BundleHeaderId IN (SELECT Value FROM dbo.SplitInts('{0}'))
	AND c.ContributionStatusId = 0
	AND c.ContributionTypeId NOT IN (6,7,8)
)
SELECT
	bh.BundleHeaderId,
	CONVERT(VARCHAR(10), bh.DepositDate, 101) AS DepositDate,
	bt.Description,
	ISNULL(bh.BundleTotal, 0) EstTotal,
	ISNULL(bh.BundleCount, 0) EstCount,
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId) AS Amount,
	(SELECT COUNT(*) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId) AS [Count],
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ContributionSourceId = 2) AS [CARD],
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ContributionSourceId = 1) AS ACH,
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ISNULL(ContributionSourceId, 0) NOT IN (1,2)
															AND ISNULL(CheckNo, '') = '') AS CASH,
	(SELECT ISNULL(SUM(ContributionAmount), 0) FROM gifts WHERE BundleHeaderId = bh.BundleHeaderId
															AND ISNULL(ContributionSourceId, 0) NOT IN (1,2)
															AND ISNULL(CheckNo, '') <> '') AS CHECKS
FROM dbo.BundleHeader bh
JOIN lookup.BundleHeaderTypes bt ON bt.Id = bh.BundleHeaderTypeId
WHERE bh.BundleHeaderId IN (SELECT Value FROM dbo.SplitInts('{0}'))
'''

template = '''
<style>
    button > a:visited,
    button > a:hover {
        text-decoration: none;
    }
    
    .header, .export {
    text-align: center;
    }
    
    @media print {
        .export {display: none}
    }
    
    table.table.no-border td,
    table.table.no-border th {
        border-top: none;
    }
    
    .strong {
        font-weight: bold;
    }
    
    .box p {display: none;}
</style>
<div class="header">
<h2>{{Church}}</h2>
<h3>Batch List</h3>
</div>
<table class="table notwide centered">
    <thead>
        <tr>
            <th>Batch</th>
            <th>Deposit Date</th>
            <th>Batch Type</th>
            <th>Est Amount</th>
            <th>Est Count</th>
            <th>Amount</th>
            <th>Count</th>
            <th>Card</th>
            <th>ACH</th>
            <th>Cash</th>
            <th>Checks</th>
        </tr>
    </thead>
    <tbody>
        {{#each batches}}
        <tr>
            <td>{{BundleHeaderId}}</td>
            <td>{{DepositDate}}</td>
            <td>{{Description}}</td>
            <td class="right">{{EstTotal}}</td>
            <td class="right">{{EstCount}}</td>
            <td class="right">{{Amount}}</td>
            <td class="right">{{Count}}</td>
            <td class="right">{{CARD}}</td>
            <td class="right">{{ACH}}</td>
            <td class="right">{{CASH}}</td>
            <td class="right">{{CHECKS}}</td>
        </tr>
        {{/each}}
        <tr>
            <td></td>
            <td></td>
            <td></td>
            <td></td>
            <td></td>
            <td class="right strong">{{AmountTotal}}</td>
            <td class="right strong">{{CountTotal}}</td>
            <td class="right strong">{{CardTotal}}</td>
            <td class="right strong">{{AchTotal}}</td>
            <td class="right strong">{{CashTotal}}</td>
            <td class="right strong">{{ChecksTotal}}</td>
        </tr>
    </tbody>
</table>
<div class="header">
    <h3>Batch Contents</h3>
</div>
<div class="export">
    <h4>
        <button>
            <a href=/RunScriptExcel/MultiBatchReportTsql?batchids={{cleanlist}} target="_blank">Export to Excel</a>
        </button>
    </h4>
</div>
<table class="table notwide centered">
    <thead>
        <tr>
            <th>Fund</th>
            <th>GeneralLedger</th>
            <th class="right">Total</th>
            <th class="right">Base</th>
            <th class="right">Fees</th>
        </tr>
    </thead>
    <tbody>
    {{#each gifts}}
        <tr {{#unless Fund}}style="font-weight:bold"{{/unless}}>
            <td>{{#if Fund}}{{Fund}}
                {{else}}{{#if Type}}{{Type}}{{else}}Grand{{/if}} Total{{/if}}</td>
            <td>{{GeneralLedger}}</td>
            <td class="right">{{Fmt Amount 'N2'}}</td>
            <td class="right">{{Fmt Base 'N2'}}</td>
            <td class="right">{{Fmt Fees 'N2'}}</td>
        </tr>
    {{/each}}
    </tbody>
</table>
'''

Data.Church = q.QuerySqlScalar(sqlheader)
Data.batches = q.QuerySql(sqlbatches.format(cleanlist))
Data.AmountTotal = 0
Data.CountTotal = 0
Data.CardTotal = 0
Data.AchTotal = 0
Data.CashTotal = 0
Data.ChecksTotal = 0
for b in Data.batches:
    Data.AmountTotal += b.Amount
    Data.CountTotal += b.Count
    Data.CardTotal += b.CARD
    Data.AchTotal += b.ACH
    Data.CashTotal += b.CASH
    Data.ChecksTotal += b.CHECKS
sqlgifts = model.Content('MultiBatchReportTsql')
params = { 'batchids' : cleanlist }
Data.gifts = q.QuerySql(sqlgifts, params)

print model.RenderTemplate(template)

SQL Code

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DECLARE @Results1 TABLE (
				Type nvarchar(12),
                FundName nvarchar(256),
                GeneralLedger NVARCHAR(100),
                Amount numeric(11,2),
                Base numeric(11,2),
                Fees numeric(11,2)
)
INSERT INTO @Results1 (
				Type,
                FundName,
                GeneralLedger,
                Amount,
                Base,
                Fees
                )
SELECT
		 CASE WHEN cb.ContributionTypeId = 99 THEN 'Registration' ELSE 'Contribution' END
        ,CASE WHEN cb.ContributionTypeId = 99 THEN isnull(accnt.Description, '--no account code--') 
              ELSE cf.FundName + ' (' + CONVERT(NVARCHAR(12), cb.FundId) + ')' END
        ,CASE WHEN cb.ContributionTypeId = 99 THEN isnull(accnt.Code, '') ELSE cf.FundIncomeAccount END
        ,cb.ContributionAmount
        ,CASE WHEN cb.DonorCoveredFee = 0 THEN cb.ContributionAmount
              ELSE cb.ContributionAmount - ISNULL(cb.ChargedFee, 0) END
        ,CASE WHEN cb.DonorCoveredFee = 0 THEN 0
              ELSE ISNULL(cb.ChargedFee, 0) END
FROM dbo.Contribution  AS cb
LEFT JOIN dbo.People AS p ON p.PeopleId = cb.PeopleId
LEFT JOIN lookup.AccountCode accnt ON accnt.Id = cb.AccountCodeId
JOIN dbo.BundleDetail d ON d.ContributionId = cb.ContributionId
JOIN dbo.BundleHeader h ON h.BundleHeaderId = d.BundleHeaderId
RIGHT JOIN lookup.BundleHeaderTypes bt ON bt.Id = h.BundleHeaderTypeId
INNER JOIN dbo.ContributionFund AS cf ON cf.FundId = cb.FundId
WHERE d.BundleHeaderId in (SELECT Value FROM dbo.SplitInts(@batchids))
        AND ISNULL(cb.PledgeFlag, 0) = 0
        AND cb.ContributionStatusId = 0
        AND cb.ContributionTypeId NOT IN (6,7,8)
--
SELECT 
	 Type
	,FundName Fund
	,GeneralLedger
	,SUM(Amount) AS Amount
	,SUM(Base) AS Base
	,SUM(Fees) AS Fees
FROM @Results1
GROUP BY GROUPING SETS ( (Type, FundName, GeneralLedger), 
						 (Type),
						 () )


Latest Update

10/06/2023

Added this article