Prerequisites¶

Before anyone can take attendance in the app, check the following:

1. An Admin has turned on attendance in the app at Admin > Communication > Mobile App > Settings > Features > Involvements > Enable Attendance for Leaders. See App Features. The Display Meetings Days in the Past and Display Meetings Days in the Future settings on the same screen control which meetings show in the app.

2. The Involvement Type is marked Show and Attendance at Admin > Advanced > Lookup Codes > Involvements > Involvement Type. See Involvement Types.

3. The person has a user account with the Attendance role.

   • Lay leaders also need the Access and OrgLeadersOnly roles.

   • Staff members should not have the OrgLeadersOnly role.

4. The person is enrolled in the Involvement with a Member Type whose Attendance Type is Leader, or is enrolled that way in its Parent Involvement. The app lists meetings only for those Involvements, for staff and lay leaders alike.

5. The person has downloaded the app and signed in. See Sign In to the App below. See below for information about branded apps vs. the TouchPoint Mobile app.

Sign In to the App¶

Step 1

Open the app and enter your cell phone number. If the number is on your record, you will receive a one-time code by text message. Enter the code to sign in.

Step 2

If your cell phone number is not found, you will be asked for your email address, and the code is sent by email instead.

Step 3

If your church allows it, you can tap Login with username and sign in with the same username and password you use for TouchPoint on your computer.

Step 4

Create a PIN. The next time you open the app, you will enter your PIN, or use Face ID or fingerprint if your phone supports it.

Record Attendance¶

For information on taking attendance by sub-group, see the section below.

Step 1

Open the meeting list in any of these ways:

• Tap Take Attendance on the feed (home screen).

• Open the menu and tap Take Attendance.

• Open your profile, go to your Involvements, and tap Attendance on the Involvement.

Step 2

Tap the meeting date for which you want to record attendance.

Step 3

Tap the empty circle to the right of each person who is present. A green check mark shows that the person is marked present. If you make a mistake, tap the check mark again to remove their attendance.

Members are listed first, followed by recent Guests. Recent Guests are people who attended within the number of weeks in the Involvement’s Rollsheet Guest Weeks setting (3 weeks if it is blank).

Tip

Use the search bar to find a person in the list. Tap the Member, Guest, or Head Count counts at the top to filter the list or edit the head count.

Step 4

To change the head count or mark that the meeting did not meet, tap the ellipsis (three dots) at the top and select Edit Head Count or Meeting Status.

You can return to the meeting at any time to add attendance for someone who arrives late.

Add a Guest¶

Step 1

While viewing the meeting, tap the + to the right of the search bar.

Step 2

Search for the person by name. Tap the + beside the person’s name to add them as a guest and mark them present.

Note

The person might already be in the database with a different name spelling or contact information. Search thoroughly so you do not create a duplicate record. Email addresses and phone numbers in the results are partly hidden.

Step 3

If you do not find the person, tap Add New Person, complete the form, and save it. The new person is added to the meeting as a guest.

Sub-Group Attendance¶

If an Involvement has sub-groups, you can show each sub-group leader only the people in their sub-group on the app roll list. This feature applies only to taking attendance in the TouchPoint app.