VBS Worker Enlistment Sample¶

This sample registration enlists volunteers to serve in Vacation Bible School (VBS). You can use the same approach to enlist any type of volunteer.

• Several months before VBS, use Search Builder to find everyone who has worked previously, and email them to ask whether they will serve this year.

• In the email, insert a RegisterLink to the online registration so each recipient can register without signing in. Ask where the person would like to serve, whether they need childcare, and anything else you need to place them.

  See also

  Create Register Links in Emails

• Instead of emailing only those who worked previously, you could run a search, for example, for all adult church members who are enrolled in a Life Group and have a Volunteer Application on file. Use whatever criteria you would have for your workers, so that you have, in essence, pre-qualified them for service.

• If you want to enlist teenagers to help, create a separate registration for them. Run a search to find eligible candidates based on their age and involvement at the church.

The sample registrations below show the types of questions you might ask to place your volunteers. They use Freeform - Header and Freeform - Instruction Highlighted questions to add headings and instructions between the questions.

Assigning Volunteers to a Class¶

After workers register in your VBS Workers Involvement, use Manage Involvement Members to move them to the Involvement where they will serve. This requires the ManageOrgMembers role. Put teachers and other leaders in the same Involvement as the children they lead.

Example: 1st Grade VBS would have all the 1st grade children as well as the leaders working specifically with 1st grade. You may need other Involvements for just leaders. Example: Recreation workers or Refreshment Workers.

Note

After the volunteers are assigned to a classroom, assign them the appropriate Member Type in the class.

See also

Manage Involvement Members

Creating a Basic Registration

Adapt the questions to what your church needs to know to place volunteers where they are willing and best suited to serve. Answers to Check Boxes and Dropdown questions can place volunteers in sub-groups, which helps you see the type of work each volunteer is willing to do.

Note

Answers to a Standard - Special Request question display in the Request column on the Manage Involvement Members page.

Latest Update

10/21/2026

Corrected the question type names and the Request column note, documented the ManageOrgMembers role, and rewrote the article in a neutral tone.