Online Registration

Recreation Teams¶

The Settings > General tab of each Involvement has a checkbox for Is Recreation Team in the Advanced Setup section. When this box is checked, it will allow the recreation staff to upload scores for individuals based on their experience and competency in the sport in order to have TouchPoint create teams that have a balance of experienced and non-experienced players.

Check this box on the settings if your prospective team members will all be in the same Involvement (example: 10 Yr Old Basketball). Your Involvement will be divided into sub-groups, which will be your teams.

The users that will manage the teams need the ManageGroups or Admin role to open Sub-Group Management.

Use the Recreation Team Feature¶

Step 1

Set up your online registration so that you will have a separate Involvement for each age or age range.

Check the box Is Recreation Team on the Settings > General tab in the Advanced Setup section of each Involvement.

Step 2

Create sub-groups for each team using the prefix TM: and enroll each coach in the appropriate sub-group.

Important

The prefix is very important as it will be used to find the sub-groups for the actual teams.

Step 3

After registration has ended, go to the Involvement and select Blue Toolbar > Export Excel > Standard.

Add a column named Scores to the right of the column containing the PID#s, and enter the scores for each person.

Step 4

Copy the columns with the PID# and the score, grabbing the headers, too. Go to Blue Toolbar > Gear > Sub-Group Management and then click Actions > Upload Player Scores.

Note

The Upload Player Scores and Create Team actions appear only when Is Recreation Team is checked on the Involvement.

Step 5

Paste those 2 columns into the text box and click the blue Upload button.

Go to Manage Sub-Groups and verify that you have the correct number of sub-groups with TM: as the prefix. You need one for each team.

Return to Sub-Group Members and verify that each person has a score.

Step 6

While on Sub-Group Management select Actions > Create Team.

This will put the children into teams so that each team has a similar mix of experienced and non-experienced players, based on their scores.

Now you will have the one Involvement divided into sub-groups that are your teams.