User Selects and Compute Involvement by Birthdate Registrations¶
Both of these Registration Types let you share one registration link for a group of Involvements. The link belongs to a Master Involvement, and the Involvements people are actually enrolled in make up its Pick List.
Caution
These registrations are more advanced. If you are new to online registration, start with a simple registration so you understand the settings first.
User Selects Involvement¶
The registrant chooses one Involvement from a list of radio buttons. Each choice shows the Involvement’s name, followed by the leader’s name, the meeting dates, and the location when those are set. A choice that is not available is crossed out and cannot be selected. That happens when the Involvement has Class Filled checked, has reached its Max Limit, has Registration Closed checked, or is outside its own Registration Start and Registration End dates.
Use Cases for User Selects Involvement
To let people choose a Wednesday night Discipleship class, a Life Group, or a Music Lesson time from one link, put those Involvements in the Pick List of a User Selects Involvement Master Involvement. Each registrant is enrolled only in the Involvement they choose.
Compute Involvement by Birthdate¶
The registrant does not see a list. TouchPoint places them in an Involvement based on their birth date and, optionally, their gender. It uses the first Involvement in the Pick List whose Start Birthday and End Birthday range includes the registrant’s birth date and whose Gender matches (or is not set). If no Involvement matches, the registrant sees “Sorry, cannot find an appropriate age group.”
Important
Set Start Birthday and End Birthday on the Settings > Check-In tab of every Involvement in the Pick List. An Involvement without a range matches every birth date, so it can take registrants meant for other Involvements.
Use Cases for Compute Involvement by Birthdate
To place children in the right Vacation Bible School class, ball team, or children’s choir by age, put those Involvements in the Pick List of a Compute Involvement by Birthdate Master Involvement. This also works for an event where an adult registers and must register children for childcare, because each child is placed by birth date.
Tip
You can download this Excel Spreadsheet to help you calculate the birth dates.
When Not to Use These Registration Types¶
Pick List Involvements cannot be Registration Form Involvements. Instead of a Master Involvement, give each Involvement its own Join Involvement registration when:
Each Involvement needs its own Accounting Code. Every payment made through the Master Involvement’s link is described with the Master Involvement’s name and the Accounting Code on its Fees tab. On the Transactions Log and the Totals by Description Report, those payments are grouped under the Master Involvement, so you cannot see separate totals by each Pick List Involvement’s Accounting Code.
Registrants will pay a Deposit and make later payments. The deposit and each later payment toward the balance are recorded under the Master Involvement’s name and Accounting Code, not the Involvement the registrant is enrolled in, which makes balances harder to track by Involvement. A Join Involvement registration keeps the deposit, balance, and later payments with that one Involvement.
You use Record Family Attendance. People who register through the Master Involvement’s link are enrolled, but their attendance is not recorded. See the caution in Step 1 below.
You use Compute Involvement by Birthdate and need a Max Limit. Registrants do not choose an Involvement; TouchPoint places them in the first one in the Pick List that matches their birth date and gender. When that Involvement reaches its Max Limit, everyone who matches it sees “Sorry, but registration is closed.” TouchPoint does not look for another Involvement with room, so a second Involvement with the same birthday range will not work as an overflow class. If you need limits, use User Selects Involvement, where a full Involvement is crossed out and registrants can choose another, or a separate Join Involvement registration for each Involvement. To stop registration for one Involvement on purpose, check Registration Closed on it.
See also
What Goes Where¶
Pick List Involvements: Questions, Fees, Location, Start Birthday and End Birthday, Gender, and the meeting dates that show in the list.
Master Involvement: the registration link, the Registration Start and Registration End dates, the Confirmation Email, and the Email From Person.
Note
If you want a different confirmation for each Involvement, put the Confirmation Email and Email From Person on each Pick List Involvement instead. TouchPoint uses a Pick List Involvement’s own subject, message, and Email From Person when they are set, and uses the Master Involvement’s when they are not.
Create a Master Involvement with Pick List¶
Step 1: Set up the Pick List Involvements
Create an Involvement for each class or group, or make existing ones Active. Then, on each one:
Set the Registration Type to Join Involvement. An Involvement with no Registration Type does not show in the list.
Add any Questions and Fees.
Set the Location, Gender, and Leader Member Type on the Settings > General tab, and the Start Birthday and End Birthday on the Settings > Check-In tab. Birthday ranges are required for Compute Involvement by Birthdate and for Check-In.
Set the First Meeting Date and Last Meeting Date on the Settings > Attendance tab. For User Selects Involvement, these dates show beside the Involvement in the list.
To show a leader’s name in the list, enroll the leader with a member type matching the Involvement’s Leader Member Type.
Caution
Do not put Record Family Attendance Involvements in a pick list when you need attendance recorded. People who register through the Master Involvement are enrolled in the Involvement they choose, but Auto Check Attendance For Record Family does not record their attendance. Share each Involvement’s own registration link instead. See Record Family Attendance.
See also
Step 2: Create the Master Involvement
Create an Involvement to serve as the Master Involvement. Its name is the heading registrants see on the form, such as Discipleship Registration or Youth Soccer Registration.
Set the Registration Type to User Selects Involvement or Compute Involvement By Birthday.
On the Registration > Registration tab, click Choose Involvements. Check the Involvements for the Pick List, and then click Update Selected.
On the Messages tab, create the Confirmation Email, select the Email From Person, and add any Instructions.
Once the Master Involvement has Involvements in its Pick List, a Master Involvement label shows in its header.
Sort Order for the Pick List
The Involvements are listed (and, for Compute Involvement by Birthdate, checked) in the order you selected them. To change the order, click Choose Involvements and use the move to top link beside an Involvement.
Step 3: Test and share the link
On the Master Involvement, click the Gear icon on the Blue Toolbar, and then click Try Registration.
Share the Master Involvement’s link. Use the Master Involvement’s ID in RegisterLinks, not the IDs of the Pick List Involvements.
Tip
On a Pick List Involvement, the Registration > Registration tab links back to its Master Involvement. On the Master Involvement, the Involvements in the Pick List link to each Involvement.
FAQs¶
- Will this work if each Involvement has different fees, or no fees?
Yes — Fees are set on each Pick List Involvement. If you set a Maximum Fee, set it on each Involvement. When a family registers several people in one transaction, TouchPoint caps that transaction at the highest Maximum Fee among the Involvements they chose.
- Can I copy registration settings to other Involvements?
Yes — On the Involvement with the settings, select Blue Toolbar > Gear > Copy Settings. Then go to Involvements > Search, filter for the Involvements you want to update, and select Blue Toolbar > Gear > Paste Settings. Both steps require the Edit role.
- Are all settings copied?
Almost all — Most settings are copied, including Location, Description, Max Limit, schedules, and birthday ranges, so review each Involvement after pasting. The confirmation and notification email subject and message are copied only when both Involvements have the same Registration Type.
- Can I close registration for one Involvement in the Pick List but not the whole registration?
Yes — Check Registration Closed or Class Filled on that Involvement. An Involvement that reaches its Max Limit also closes.
- How can I keep people from registering for more than one Involvement in a User Selects Pick List?
Sometimes you want people to come back and choose another class, as long as the classes meet at different times. When you do not, enter the Master Involvement’s ID in Other Involvement Id to Join on each Involvement in the Pick List. This enrolls the registrant in both the Involvement they chose and the Master Involvement, which keeps them from using the Master Involvement to register again.
Latest Update |
10/16/2026 |
Corrected Copy Settings, Maximum Fee, Compute Involvement by Birthdate matching, and pick list display details to match current behavior, explained when not to use these registration types (including that Registration Forms cannot be Pick List Involvements), added a caution about using Record Family Attendance Involvements in a User Selects pick list, and removed the outdated videos.