Parent Child Involvements¶
- Parent Child Involvements¶
A parent Involvement is one that has one or more other Involvements associated with it in a Parent Child relationship. The purpose is to be able to enroll lay leaders (with OrgLeadersOnly role) in the Parent Involvement to give them the ability to view and communicate with the members and guests of the Child Involvements. It also allows the leader to take attendance for these Child Involvements. This is a better option than enrolling lay leaders in Involvements that they really do not attend just so they can access the members or take attendance.
When viewing a Parent Involvement, you have the option to email the leaders under that Parent Involvement or all the members under that Parent Involvement.
Facts about Parent Child Involvements¶
An Involvement can have only one Parent Involvement.
A Child Involvement can itself be a Parent Involvement for other Child Involvement.
You can have only these layers of child Involvements: Child > Parent > Grandparent. In other words the Parent Involvement for a Child Involvement can, itself, be the Child Involvement of another Parent Involvement. However, you cannot carry that relationship any further.
The Child Involvements must be in the same Division as the Parent Involvement.
Those enrolled in the Parent Involvement must have a Leader Member Type in order to access the Child Involvements.
The leaders should also have the user roles Access, OrgLeadersOnly, and Attendance (optional).
If you use a normal Involvement for the Parent Involvement - one that has regular members - only the leaders will be able to access the Child Involvements.
Your TouchPoint Admin can view the Member Types in the Lookup Table to see the Attend Type for each one. He can edit them if necessary.
Make the Parent Child Association¶
You must have the user role Edit in order to access the Child Involvement Management page.
- Step 1
For the Parent Involvement, either create a new Involvement or use an existing one in the same Division as the Child Involvements.
- Step 2
Enroll those you want to have access to the Child Involvements, assigning them a Member Type that has an Attend Type of Leader.
- Step 3
While on that Involvement page, select Blue Toolbar > Gear > Child Involvement Management.
Select the Involvements that you want to be the Child Involvements. This makes the association immediately. There is no save button.
Involvements that already have a Parent Involvement will display in pink. Any Involvement that is a Parent Involvement will display in blue.
You will not be able to select an Involvement that is already a Child Involvement for another Parent Involvement. However, you can select a Parent Involvement and make it a Child Involvement under this Parent Involvement.
Removing Parent Child Associations¶
- Step 1
Go to the Parent Involvement and select Child Involvement Management from the Toolbar.
- Step 2
Uncheck the Involvements you no longer want to be child Involvement. This takes effect immediately. There is no save button.
Before making an Involvement Inactive, you should remove the Parent Child relationship.
Use Case 1
George is a lay leader with OrgLeadersOnly access to the database. He serves as an overseer of the teachers and members of the youth Life Groups. He is not a teacher of any of the classes, so he is not enrolled in any of the Involvements. Enroll him in what will become the Parent Involvement (in this case the Youth General Officers Involvement), and make him a Leader in that Involvement.
Once the Parent Child association is established, George will be able to view the Child Involvements and their Members in order to email them, track their attendance, and more.
Use Case 2
John is a ‘leader coach’. He leads a disciple-making group, but he is also the coach of five other disciple-making leaders. As such, he needs to be able to access those groups. His disciple-making Involvement should be set as the Parent Involvement with him as the Leader. The five other disciple-making Involvements should be set as Child Involvements.
We have a recipe for a SQL Report that your System Admin can add to your database. When you run this report, it will display every Involvement that is in a Parent Child relationship. The Involvement ID# is a link to each specific Involvement. This is a great way to keep up with which Involvements are using this special relationship.
Be sure the Admin user adds the report to the Report Menu so that other users can access it.
Update terminology for Involvements