Attendance Settings Tab

The following are found on the Settings > Attendance tab for all Involvements:

Schedules

Assign a schedule to an Involvement if it meets weekly and:

  • You want it to display for Check-In.
  • You want to be able to select a Schedule when printing roll sheets from Involvements > Search.

Basically, if it meets weekly, add a Schedule; if it does not meet weekly, do not add a Schedule.

You can create an ad-hoc meeting at any time and have it display for Check-In. You can also create meetings for multiple Involvements at one time.

See also

Create a Meeting

Caution

If you are using Check-In for an Involvement, you must have either a Schedule on the Involvement, or you must create the ad-hoc meeting ahead of time. If not, no one will be able to check in.

Also, you must either leave the Last Meeting Date empty or make sure it is a future date.

First Meeting Date

When you change this date, the list of Guests for the Involvement will start over as of the First Meeting Date. This date (and a Last Meeting Date) is required when used in conjunction with the Of-Site Trip checkbox (see item above).

Last Meeting Date

This (and a First Meeting Date) is required when used in conjunction with the Off-Site Trip checkbox (see item above). Also, if you use Check-In or Attendance Reminders, this must either be left empty or be a future date.

Note

The First and Last Meeting Dates will display beside the name of the Involvement when it is used as a pick list Involvements for User Selects type of Registration.

Rollsheet Guest Weeks

This is how long a Guest (not a Member) will print on a roll sheet after their last visit. The default is 3 weeks unless otherwise specified. This is also how long a class will display in checkin for a recent Guest.

Filter Attendance Roster By Subgroup

Check this box to allow Sub-Group leaders to be specified on the Sub-Group Members page. These leaders’ attendance rosters will be filtered by Sub-Group in the Mobile App.

Does NOT Meet Weekly

Check this box if you want to assign a schedule, but the Involvement does NOT meet every week. This would be for Involvements that meet regularly, but just not every week. For example: They meet monthly or every other week.

This setting prevents extraneous meetings and Other Attend records from being created when someone attends at the same time as a scheduled time on this Involvement which may not have met.

Consecutive Absents Threshold

This is how many consecutive Meeting Absences an Involvement Member can have before they are listed in the Email Attendance Notice. The default is 2 consecutive Meetings. If you want to change this, enter a number in the Consecutive Absent Threshold field.

Off-Site Trip

Select this box if the Involvement is a mission trip, camp, retreat - anything that will be taking its Members off-campus. When this box is checked, the people enrolled will be assigned an Other Attend type of attendance for any Meeting they miss. This requires a First and Last Meeting Date. See above.

Allow Attendance Overlap

Check this if the Involvement needs a Schedule and it is reasonable for someone to be able to attend a meeting for this Involvement as well as another Involvement with the same Schedule.

Example: 2 meetings start at 8:00 AM on Sunday, but one lasts an hour and another lasts 2 hours. A person could go to the first one and then the last half of the second one.

Without this flag checked, when recording attendance, a message will display that the person has already been marked present elsewhere. A warning will also appear if you try to enroll someone in one of these Involvements, and he is already enrolled in another one with the same Schedule.



Latest Update 3/25/2021

Update terminology for Involvements