The Classroom Dashboard is a real-time attendance report of any Member/Guest that has checked into a Meeting. It allows a Leader of the Meeting to view helpful information like allergies and birthday while also providing the ability to text the parent(s) of the child as needed. To access the Classroom Dashboard, go to the Check-In Dashboard and click on the Expand icon next to the Involvement.
- At the top of the page you will see the name of the Involvement along with the Date and Time of the Meeting that you are viewing.
- When someone checks in, his/her Photo, Name, and Birthday are highlighted in blue to show the Leaders of the Class that a new person has checked in. This will allow the Leader to be prepared to properly greet and welcome the child along with the parent(s) dropping him/her off.
- The Leader will click on the person’s name to mark them present and optionally add a temporary note. If the Leader decides not to mark them present, they will click “No”. The temporary note will be displayed on the dashboard and the attendance count at the top will update. The count only includes Members/Guests, but not Leaders.
If the Leaders of a Class need assistance, they can notify the staff by clicking on the Notify Staff button in the upper right corner. This will highlight the class on the Check-In Dashboard, signaling to staff that assistance is needed.
Once a child is marked Present, if the Leaders of a Class need to message the parent(s) of a child, they will click on the child’s name to go to the second screen. The parents’ profile photos, a link to text the parent, and the Emergency Contact will appear.
Note that a button will display for any Primary Adult that has a cell phone number on their record. The parent does not need to be opted into a texting group or even be marked to Allow SMS on their profile to be able to receive texts through the Classroom Dashboard.
The pop-up to send a text includes a default message but allows the Leader to edit the message as needed.
A default message can be set per church in the Admin Settings: Administration > Setup > Settings > Features > Check-In > ClassroomDashboardMessage.
Text messages are sent from the number associated with the MBT or Twilio group that is designated for system SMS. Navigate to Administration > Setup > SMS Management and check the box by Use for system SMS for the group that you want to send Classroom Dashboard texts from. If you do not have any groups designated for system SMS, no texts will be sent.
Added info about texting parent.