Setting Up a Mission Trip Involvement¶

Step 1 — Create or Reuse the Involvement¶

Create a new Join Involvement for the mission trip, or reuse an existing one. If reusing, make sure it is set to Active.

Note

Mission Trip registrations use the Join Involvement registration type. Registration Forms cannot be used for this purpose at this time. Additionally, when an Involvement is flagged as a Mission Trip, the system automatically sets Allow Only One behind the scenes so that only one person can register at a time. This prevents payments and support from being combined across multiple registrants.

Step 2 — Configure General Settings¶

Navigate to Settings > General and configure the following:

Mission Trip: Check this box under the Mission Trip Settings section. This flags the Involvement as a mission trip, which enables all the special mission trip features (support links, goer/sender tracking, funding reports, etc.).
Enable Funding Pages: Optionally check this box to enable the Goer Funding Page feature, which gives participants a detailed view of their fundraising progress.

See also

Goer Funding Pages
Enable Public Funding Pages: Optionally check this box to make the funding page publicly accessible to anyone with the link. When enabled, the support link in emails to supporters redirects to the public Goer Funding Page instead of the usual donation page. Facebook and Twitter sharing links will also appear.
Show Public Funding Amounts: Optionally check this box to display individual supporter donation amounts on the public funding page. This amount will display whether the payment was made online or entered manually through the Sender tab.
Description: Optionally provide content regarding your trip and/or an image. This will appear on the Goer’s public support page.

Step 3 — Configure Attendance and Registration Settings¶

Navigate to Settings > Attendance and configure the following:

Offsite Trip: Check the Offsite Trip box to take advantage of the attendance features for Involvement members who are off site during a meeting of an Involvement in which they are enrolled. This causes any absence during the period between the trip start and end dates to not be counted negatively for attendance purposes.

Note

For the Offsite Trip functionality to work, you must also enter the First Meeting Date and Last Meeting Date (the actual dates of the trip) on this same tab.

See also

Off-Site Attendance

Navigate to Registration > Registration and configure the following:

Registration Type

Verify Join Involvement is the Registration Type.

Max Limit

Enter a maximum if the trip has a limited number of participants.

Set other settings on this tab as needed.

Note

When an Involvement is flagged as a Mission Trip, the system automatically sets the Allow Only One flag on the backend, so that only one person can register at a time. This prevents payments and support from being combined for multiple registrants.: Do not check the Disallow Anonymous box, as it will cause an issue with some Senders.

Step 4 — Configure Fee Settings¶

Navigate to Registration > Fees and configure the following:

Fee: Enter the total dollar amount of the trip (no punctuation — e.g., 2500).
Deposit: Enter the dollar amount of the deposit (no punctuation).

Note

A deposit amount is required to allow future partial payments to be made.
Accounting Code: Enter the accounting code from your general ledger if you want it to display on the Transaction Log and reports.
Donation Fund: Choose the Fund Name from the dropdown for contribution credit. if no fund is chosen, the open fund with the lowest Fund ID will be the defaul.t

Note

If your church uses multiple payment gateways, Mission Trip and Support payments process through the One-Time Giving gateway by default since they are considered tax-deductible. If you have a separate payment gateway for Online Registrations and you want Mission Trip Involvements to use that gateway instead, set the Missions: Mission Trip Inv Use Online Reg Gateway setting to True. You can find this setting under Administration > Setup > Settings > Features > Registrations.

Caution

Do not check Ask Donation as that setting will interfere with the other mission trip functions.

No Mission Trip General: Optionally check this box to prevent the Mission Trip Support page from asking for a General Trip Support Amount. When enabled, supporters can only donate to a specific Goer and cannot make undesignated gifts to the trip.

Step 5 — Configure Extra Values (Optional)¶

Navigate to Settings > Extra Values to configure optional features:

Raise Beyond Required

If you want Goers to be able to continue soliciting donations after they have reached their goal:

Click Show Adhoc Values and then Add/Update Extra Value.
Select Checkbox as the Type, enter the Name RaiseBeyondRequired, and check the box next to Checkbox Value.
Click Save`

Tip

If you want ALL mission trip Involvements to allow this, there is an administrative setting instead. Navigate to Admin > Advanced > Settings > Features > Registrations and set Missions: Raise Beyond Required to True.

Deposit Extra Value

You can have a System Admin create a Deposit Extra Value on the record of a specific Goer to allow that person to register with a reduced (or zero) deposit. The Extra Value name should follow the format Deposit-{OrgId} where {OrgId} is the Involvement ID.

Step 6 — Configure Questions¶

Navigate to Registration > Questions and select the questions you need answered for participants.

Example

Common questions for mission trip registrations:

Emergency contact
Doctor
Allergies
Previous mission trip experience
Beneficiary name (for trip insurance)

Step 7 — Configure Messages¶

Set up the confirmation email, support email, sender confirmation, and other messages.