Schedules¶

Assign a schedule to an Involvement if it meets weekly and:

• You want it to display for Check-In.

• You want to be able to select a Schedule when printing roll sheets from Involvements > Search.

Basically, if it meets weekly, add a Schedule; if it does not meet weekly, do not add a Schedule.

You can create an ad-hoc meeting at any time and have it display for Check-In. You can also create meetings for multiple Involvements at one time.

First Meeting Date¶

When you change this date, the list of Guests for the Involvement will start over as of the First Meeting Date. This date (and a Last Meeting Date) is required when used in conjunction with the Off-Site Trip checkbox.

Last Meeting Date¶

This (and a First Meeting Date) is required when used in conjunction with the Off-Site Trip checkbox.

Rollsheet Guest Weeks¶

This is how long a Guest (not a Member) will print on a roll sheet after their last visit. The default is 3 weeks unless otherwise specified. This is also how long a class will display in checkin for a recent Guest.

Send an attendance link to leaders at the start of each meeting¶

Check this box if you want a text or email message to be sent to leaders of this Involvement shortly before the next meeting (within 15 minutes).

Filter Attendance Roster By Subgroup¶

Check this box to allow Sub-Group leaders to be specified on the Sub-Group Members page. These leaders’ attendance rosters will be filtered by Sub-Group in the Mobile App.

Does NOT Meet Weekly¶

Check this box if you want to assign a schedule, but the Involvement does NOT meet every week. This would be for Involvements that meet regularly, but just not every week. For example: They meet monthly or every other week.

This setting prevents extraneous meetings and Other Attend records from being created when someone attends at the same time as a scheduled time on this Involvement which may not have met.

Consecutive Absents Threshold¶

This is how many consecutive Meeting Absences an Involvement Member can have before they are listed in the Email Attendance Notice. The default is 2 consecutive Meetings. If you want to change this, enter a number in the Consecutive Absent Threshold field.

Off-Site Trip¶

Select this box if the Involvement is a mission trip, camp, retreat - anything that will be taking its Members off-campus. When this box is checked, the people enrolled will be assigned an Other Attend type of attendance for any Meeting they miss. This requires a First and Last Meeting Date. See above.

Allow Attendance Overlap¶

Check this if the Involvement needs a Schedule and it is reasonable for someone to be able to attend a meeting for this Involvement as well as another Involvement with the same Schedule.

Example: 2 meetings start at 8:00 AM on Sunday, but one lasts an hour and another lasts 2 hours. A person could go to the first one and then the last half of the second one.

Without this flag checked, when recording attendance, a message will display that the person has already been marked present elsewhere. A warning will also appear if you try to enroll someone in one of these Involvements, and he is already enrolled in another one with the same Schedule.

Update description of Last Meeting Date