Background Check Status Code

This Condition located on the Volunteer category tab in Search Builder relates to the Background Check Status on a person’s Involvements > Volunteer tab in the Background Checks / Credit Checks section. This allows you to check the status of a background check that has been created.

The Status options are:

  • Error

  • Not Submitted

  • Submitted

  • Complete

  • Waiting


This is not the Approval Code, but the actual status of the background check that has been submitted.


  • Based on the Type if you are using the Protect My Ministry integration.

  • Based on the Level if you are using the MinistrySafe integration

Use Case

If you divide the cost of background checks between different ministries, you can use this Condition to find all complete background checks that were run by a specific user. Then add the Condition Volunteer Processed Date Months Ago to find only those whose approval was changed within the past month. This will be the list of individuals (and the count of background checks) to charge to that user’s ministry.

Latest Update


Updated the name of the condition